I Procedure ( Six Segments)

.1. Accepting Documents, Checking Documents,
Accept accurate and complete documents provided by the owner or the agency of the owner. the documents should include B/L., Invoice, Packing List, Sales Contract, Entrusting Letter for Broker, Entrusting Letter for Inspection, Automatic Import License for Mechanical Products (Commodities concerning with Relevant License Code in Customs Import and Export Tariff of the People’s Republic of China), License (Commodities concerning with Relevant License Code in Customs Import and Export Tariff of the People’s Republic of China) Certificate of Duty Free (Commodities of tariff free). Declaration of Packing (goods from U.S.A, Japan and Korea), Safety and Quality License(Commodities concerning with Relevant License Code in Contents), Agency Agreement (if owner entrusts Import and Export company to arrange Import in China). Certificate of Import Industrial Products (Commodities concerning with Relevant License Code in Customs Import and Export Tariff of the People’s Republic of China ), Broking letter of Regulated Inspection Commodity (Commodities concerning with Relevant License code in Customs Import and Export Tariff of the People’s Republic of China), other customs supervised certificate, and Notice of Arrival, etc. All the documents mentioned above should be efficient ones of exchanging documents, broking, inspecting, picking up and other agent procedures,
After accepting the documents, all the information in the documents should be confirmed after checking with the owner.

2. Exchanging B/L
Hold the original B/L to deposit the containers and exchange Delivery Order (D/O) in corresponding shipping company or the agency of the shipping company according to the information of Notice of Arrival.

3. Apply for inspection
The regulated inspection Commodities and the Commodities from U.S.A, Japan and Korea (except trans-customs) should declare to the inspection and Quarantine bureau for Import inspection and Quarantine. The inspection and Quarantine for
the package of the Commodities from U.S.A, Japan and Korea is the temporary regulation. These permanent regulations can be drawn up and revoked at any time by the concerning units, so the Import and Export units should pay attention to the notice. After accepting the declaration of the inspection, Import Broking Letter and inspection and Quarantine Certificate will be sent as attached documents of the declaration or the corresponding documents of inspect and Quarantine.

4. Declaration
Hold a full set of necessary and accurate documents and Declaration Letter（48 data）, send electronic data and declare to the Customs and pay fees and duties. Then release from the customs(Double Releasing-electronic releasing and documents releasing) in usual practice, duty free goods and tans-customs goods need 8 working hours and ordinary goods need 24 working hours.

5. Deliveries and inspection
After broking, hold D/O with releasing stamp of the customs to conduct delivery and settle procedure in the relevant ports, yard, or operation site. According to description, weight, and measure of the goods, arrange the trucks for delivery and send to the registered point for inspection and quarantine and pay the relevant fees
Registered inspection commodities should be sent to the inspection and quarantine department of the owner according to Departure Letter. The inspection and quarantine department with the help of the shipper should executed inspection and quarantine.

6. Delivering and conducting other procedures
According to the requirements of the shipper, send the goods to the destination. The goods transported by the container, we will send the container the registered point according to the introduction of the shipping company after emptying the container and conduct other procedures (e.g: returning container depositing fees, paying delay container fees and repairing container fees)
In usual practice, other procedures need 4 working hours.
II General Demonstration for the Segments of the Procedure

1. All kinds of documents that we accept have different requirements according to international practice, laws and regulations. Details as followings:
Marine B/L:Signed B/L”(write definite consignee in consignee) can be exchange to D/O only after the consignee signs it.
“Un-signed B/L”(write“To Order” in consignee) can be exchange to D/O after the shipper signs it. If the owner doesn’t sign it , issue three original B/L and exchange D/O.
Invoice: issue the original Invoice with the signature of the company of issuing it when declaration; if the Invoice is the copy of the original Invoice, original stamp of the Import unit should be sealed. The Invoice should note terms of trade (CIF or FOB). If terms of trade are FOB, the relevant unit should notify us the freight fees and insurance fees in written form. The ordinary also should note the original country. If the original country is not only one, the Invoice should note respectively and give the price. The Chinese version of the Commodities in the Invoice should be given.
Packing List: declaration should issue original Packing List with the signature of the holder of the Packing List. If the Packing List is copy, it should be sealed the original stamp of the Export unit. Packing List should note pieces, package, measure, total net weight, gross weight of the Commodities( in metric). If the ordinary list should have corresponding Invoice and each commodity should be noted with corresponding“legal unit”, e.g Set, KGS, etc.
Sales Contract: Declaration should issue original Sales Contract with the stamp and signature of the seller and buyer. If the contract is copy, original stamp should be sealed in it. If the contract has several pages, the special stamp should be sealed. Entrusting Letter of Declaration, Entrusting Letter of Inspection: Original stamp of Import unit should be sealed.
Certificate of packing: Inspection and Quarantine bureau regulate that the goods from U.S.A, Japan and Korea or produced in U.S.A, Japan and Korea should issue original packing Certificate. These Certificates have three kinds: Certificate of Heat Treatment( Official Certificate of foreign country), Non-conifer packing Material Certificate (Manufacturer Certificate of foreign country), Non-confifer packing Certificate(Manufacturer Certificate of foreign country).
Customs broking Letter of Regulated Inspecting Commodity: customs Import and Export Tariff of the People’s Republic of China regulated that we should hold relevant documents to give inspection and Quarantine bureau before regulated inspection and Quarantine declare to the customs
Agency Agreement: if the consignee entrust Importer as agency, the two parties should issue Agency Agreement. The original Agency Agreement or the Agency Aggrement with original stamps of the two parties should be issued.
Notice of Goods Arrival: in order to exchange D/O, the shipping company issue the Notice of Goods Arrival. The contents of it include place of exchanging D/O, telephone, arrival date, ocean vessel, and B/L etc, if the shipper or agency cannot give us, oral notice is permitted.
Code concerning with Certificate: customs Import and Export Tariff of the People’s Republic of China published by customs of the People’s Republic of China gives a series of H.S. code and the definition of these code. Each code has all kinds of Certificates that customs requires( e.g: License, Certificate of Important industrial products, etc). All these Certificates belongs to the corresponding Import documents. Contents: inspection and Quarantine bureau issues contents of H.S code.
Customs supervised Certificates showing or not showing during accepting documents, e.g: License, Certificate of Import industrial products, and Certificate of duty free should issue the original.

2. Checking documents spend an little time, but it is very Important. Almost all the Important problems should be solved in this segment. The fundamental works of this segments of are: a. check all the documents (accuracy and completeness), b. select the relevant information of these documents and compile Letter of declaration. This segment can be finished accurately and quickly with the help of the shipper.

3. Declaration for customs and declaration for inspection are two Important segments of deciding the speed and quality of agency. Especially declaration for customs will have some emergencies. Agency and shipper should cooperate with each other to realize fast broking. If surveying goods happens, the speed of declaration will delay.

4. During inspection and Quarantine, after sending regulated inspection Commodities to the registered point, the shipper should hold Letter of Departure to connect with local inspection and Quarantine and conduct the procedure of regulated inspection and Quarantine.

5. During conducting deliveries and other procedures, the shipper should organize to empty containers as quick as possible after sending the goods to the destination. Emptying containers should be prudence in case to damage the containers. The free using date of container is – standard container: 10 days from Import; special container: 7 days from Import.
All the segments of agency should be finished with the help of the owner. Usual experiences show that the speed and quality of agency is decided the degree of the two parties in some degree.